If you’re buying or selling a vehicle, boat, firearm, or other personal property in Utah, having a properly completed Utah bill of sale is one of the smartest moves you can make. As a business and legal template writer with over a decade of experience drafting documents for clients across the U.S., I’ve helped thousands of individuals and small businesses create clear, compliant bills of sale that hold up with the Utah State Tax Commission, DMV (now called the Utah Division of Motor Vehicles), and private parties.
In this comprehensive guide, you’ll get a free downloadable Utah bill of sale template in fillable PDF and Word format, a fully filled-out bill of sale Utah example, step-by-step instructions, and answers to the questions I hear most often from Utah residents. Everything is updated for 2025 requirements and follows official guidelines from the Utah State Tax Commission and DMV.
A bill of sale is a legal document that records the transfer of ownership from a seller to a buyer. In Utah it serves three critical purposes:
While Utah does not mandate a specific state-provided form for most private-party sales, the Utah State Tax Commission strongly recommends using a written bill of sale that contains certain minimum information (see TC-843, Utah State Tax Commission Bill of Sale guidelines available on tax.utah.gov).
| Property Type | Bill of Sale Required? | Additional Notes |
|---|---|---|
| Vehicles (cars, trucks, motorcycles) | Highly recommended; required for tax-exempt sales and many title transfers | Must report sale price to avoid use-tax assessment |
| Boats & watercraft | Required by Utah Division of Motor Vehicles & Tax Commission | Form TC-843 often used |
| Trailers & ATVs/UTVs/snowmobiles | Required for registration and taxation | Odometer disclosure may apply |
| Firearms | Not required by state law but strongly recommended | Provides proof buyer is not prohibited person |
| General personal property (furniture, equipment, animals) | Not required but protects both parties | Useful for warranty “as-is” language |
Click the button below to instantly download my attorney-vetted, SEO-optimized free printable bill of sale Utah template package:
Download Free Utah Bill of Sale Template (PDF + Word)
The package includes:
Here’s exactly how a properly completed Utah vehicle bill of sale should look in 2025:
UTAH BILL OF SALE – VEHICLE
Seller’s Name: John Michael Smith
Seller’s Address: 1234 Pine Drive, Salt Lake City, UT 84101
Buyer’s Name: Sarah Elizabeth Johnson
Buyer’s Address: 5678 Maple Lane, Provo, UT 84604
Vehicle Description:
Year: 2019 Make: Toyota Model: Camry LE Body: Sedan
VIN: 4T1B11HK7KU1234567 Odometer Reading: 58,342 miles (no tenths)
Color: Celestial Silver Metallic
Date of Sale: November 19, 2025
Purchase Price: $18,500.00
☑ The seller certifies that the odometer reading is actual mileage.
The vehicle is sold AS-IS with no warranties unless otherwise stated here: ____________________
Seller’s Signature: /s/ John M. Smith Date: 11/19/2025
Buyer’s Signature: /s/ Sarah E. Johnson Date: 11/19/2025
According to the official Utah State Tax Commission publication TC-843 (“Bill of Sale” – available at tax.utah.gov/forms), your document must contain:
My free template exceeds these minimum requirements and includes optional fields for liens, co-buyers, and trade-ins.
No. Utah does not require notarization for standard vehicle or general bills of sale in 2025.
Yes, as long as it contains all required information and is legible.
No. The title is the ownership document; the bill of sale is proof of the transaction.
Use Form TC-843 and mark “gift.” The recipient may still owe use tax unless exempt (spouse, parent, child, etc.).
You don’t send it anywhere unless requested. Buyer brings it to the DMV when registering; seller keeps copy for taxes.
In my 10+ years drafting templates, I’ve seen countless disputes, tax audits, and registration headaches that could have been avoided with a simple, correctly completed bill of sale. Download my free Utah bill of sale template today, fill it out in minutes, and enjoy peace of mind whether you’re in Salt Lake City, St. George, Ogden, or anywhere in between.
Download Your Free Utah Bill of Sale PDF Template Now
Disclaimer: This template and article are for informational purposes only and do not constitute legal or tax advice. Laws change; always consult a licensed Utah attorney or tax professional for your specific situation.
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